What is Church Administration?

So God has appointed some in the church. . . administrators. I Corinthians 12:28 (Amplified Bible*)

What is Church Administration? It is a gift from God. Training can equip you, but God is the only one who can call and empower you to serve effectively in whatever your role is in church administration.

Good administration is getting others to work together.  You must understand that church administration is a ministry centered on people, not techniques and paperwork.  It is an art of management, not manipulation.  It requires faith in God, sensitivity, integrity, timing, administrative skills, and resourcefulness. 

Ministry Assistants are leaders – they have the ability to influence people.  Many serving in church administration are gifted with natural talents, yet these natural talents are sharpened through experience, training, and empowerment from God.

Effective church administration gets the bulk of the members to see the vision, grasp the vision, communicate the vision, and impart the vision to others. Failure to do so only causes chaos in your church.  You will have Committee A doing one thing, Committee B doing something else, and Committee C at odds with everyone.

Have you ever noticed that there are some secretaries who are actually administrators – they are able to influence and lead people?  Their warm smile, sincere concern, and inviting attitude just naturally draw people to them. However, there is so much more to them. They are organized, decisive, creative problem-solvers,  excellent decision makers, resourceful, and peace-makers, all qualities of a good administrator.

 In church administration one of the key things we must remember, is to place people where there strengths and/or calling are, not just where there is a vacancy. There are some administrators who are really outstanding receptionists, but inefficient administrators.  

I recall spending five days training a church administrator who was really an amazing secretary, but had been drafted into being the church’s administrator. During the first day of training I felt in my heart that she was not an administrator. After developing a relationship and earning the right to be heard (by day two), she began to pour her heart out to me. Little did her pastor know, for months she had been overwhelmed and unhappy and was at that time on the brink of not only resigning her position, but leaving the church. She loved her church, but felt she would be letting it down if she resigned. Her husband had become disillusioned with the church and felt it was taking advantage of his wife’s kindness and “inability” to say no. Therefore, she and her husband had decided it was best to leave the church. Day three of the training was spent with me still training, having two other staff members to sit in on parts of the training that I believed would further overwhelm her, but me also ministering to her and informing her that becasue the church hired me I had to fiduciary duty to inform the pastor of the dilemma, which I did. It allowed her the opportunity to voice her concerns. It is important to remember that ministry assistants by nature love to give, share, and do. Many have to be taught boundaries, how to say no without feeling guilty, and so forth. Seasoned ministry assistants have learned this through some hard knocks, dissappointments, long hours, and unfortunately fatigue or burnout.

Day four we met with the pastor to implement a resolution. Day five was spent with me teaching her boundaries, even as she returned to her position as church secretary, and quick tips to help enhance her secretarial skills.

Nothing is more frustrating than serving in the wrong role. It wearies the ministry assistant, the pastor, and the church members.

In days to come we will be adding information on roles, qualifications, and the responsibilities that accompany them. We will discuss the benfits and drawbacks from hiring within the church, or non-members, and so forth.

Please submit your inquires and concerns, as well as “best-practices” that have help you to become a better ministry assistant.

Check back soon for new entries!  Also visit us at www.churchadministrationtraining.org ,   www.churchsecretary.org and www.equippingministries.com

Take an online class in church administration or enroll in our church administrators or church secretary certification program. Click here for complete overview of the certification program and enrollment process

Click here for a list and overview of individual classes you can take online

Check out some previews of a few of the classes: http://www.equippingministries.com/Online_Classes_Previews.htm

 

 

Please leave any comments or questions. Don’t forget, you do not have to register or submit any personal information if you do not desire to do so. Simply type your comment or question under the “Leave Reply” section and click “post comment.”

 *Scripture quotations taken from the Amplified Bible, Copyright © 1954, 1958, 1962, 1964, 1965, 1987 by The Lockman Foundation. Used by permission.

Church Administration Blog Host

About Church Administration Blog Host

Known as the church administration guru - we have been working with churches of all denominations for over 26 years. We strive to keep you abreast of "all things in church administration." Visit our website at www.churchadministrationtraining.org. We also offer the most comprehensive training available online in church administration. We have students from all over the world who participate in our online training.
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51 Responses to What is Church Administration?

  1. Nadine says:

    What is the best way to deal with honoraririums?

    • An honorarium is a payment your church gives to a guest, normally for preaching or singing. Many churches have a set amount of what they pay based on the type of service being rendered and that amount is allocated within the church’s annual budget.

      Prior to the date services are to be rendered your church should have emailed or mailed the guest a form W-9 to complete and return the church before the date of services. This allows you ample time to input the information into your church management software and to generate a check so it is ready on the date of service.

      If you neglected to send a W-9 prior the date of service, then you need to have the W-9 completed prior to issuing the check if the check is $600 or more or if this is a return guest and this payment will bring the total payments for the calendar year to $600 or more.

      Paying honorariums in cash is not recommended. If you do pay in cash, be sure to properly record the amount in your church’s financial records and you still must follow all IRS guidelines regarding 1099’s.

      If the payment is $600 or more within one calendar year than you will need to issue a 1099 using the information you received on the W-9. Please read our previous posting on 1099’s

  2. Anecito F. Arendain says:

    Without leadership or administration, the church perish needs pastor’s direction and guidance.

  3. Good job, it is quite interesting to know more about Church Administration, I think christian need to rise up and stop handling Church Administration in Contempt.Thanks for sharing this with the Christian World.

  4. Barbara Murray says:

    I have recently been appointed a Bishop and I understand that the office of the Bishop is an administration office. But I don’t understand our financial ministry. Am I to be involved in the finance department also?

    • In response to your inquiry, let me state first that church administration involves numerous areas and people serve in the area in which they are called to serve. There are those who are called to serve only in the running of the office (such as a secretary). There are those who oversee the finances of the ministry. Again, each functions best in the area they are called and equipped to serve.

      The function of the office of a bishop varies dependent upon your denominiation/church’s structure. For the most part, in many church circles the office of a bishop oversees other churches. Then there are some who are called a bishop of administration (or apostolic administrator) who may oversee the administration of a school or church ministry. Then there are churches where the office of the bishop is the same as the office of a pastor. He does not oversee other churches and he or she is responsible for ensuring the church is properly managed. However, the day-to-day office administration is normally done by those in the roles of secretaries and administrators. You will also find churches where the office of a bishop is appointed to those who are the teaching leaders of a local church.

      Prior to being appointed to the office of bishop, your organization should have supplied you with all that the office entails for your ministry. I personally am unaware of any bishop who is hands-on involved in handling the finances of a church (other than a few who operate as a bishop of administration). The day-to-day finances is normally left to those who called to that area of administration, such as a financial secretary, church business administrator, etc. So, it will be best to read the bylaws of your denomination/organization, which should specify the duties of the bishop. If not, it may have a separate manual defining that role for those serving within their churches.

  5. samuel says:

    i want to be a lecturer in church administration and I think I have found the right source.Thank you.

  6. Church administration is a broader and wider scope of ministry. The minister must give foremost consideration of VISION, MISSION AND GOAL.

  7. TAG says:

    Hi,

    Please assist I need clearity someone quoated for a me the scripture in 1cor abour administration I read it but I dont see where it mentions administration secondly what does that have to do with one being a Pastor/

    • Church Administration Blog Host Church Administration Blog Host says:

      Greetings,

      Perhaps the person was referencing 1 Corinthians 12:28: And in the church God has appointed first of all apostles, second prophets, third teachers, then workers of miracles, also those having gifts of healing, those able to help others, those with gifts of administration, and those speaking in different kinds of tongues (NIV).

      All translations do not read the same. As reflected, the one above is from the New International Version.

      One of the myths is that all pastors are or should be skilled in administration. While pastors definitely need to have some components of administration and always provide proper oversight, for the most part it is unwise to burden pastors with the responsibility of the day to day of church administration. Throughout the New Testament we see delegation of roles. In fact Acts 6 clearly demonstrates this. Pastors cannot do it all and it is unfair for us to mandate that they do.

      Are you aware that it is estimated that 1,500 pastors leave the ministry each month? Depression among pastors is estimated at 71%. Look at Moses trying to bear the entire responsibility of pastoring and administration of all those people. He told God it was too much and if that was how is was going to be then “just kill me.” This was Moses. He was overwhelmed and in a moment of stress told God he would rather die then to continue shepherding all those people.

      What did God do? He gave him help!

      We must come alongside and help to shoul

  8. Charles kangwa says:

    It has been my prayer to have time in my life were l can learn church administration.l am a student studing a degree in theology and l am on only remain with four month to graduate.my desire is to learn also church admistration which l have not lernt during my degree program because lntend to go and plant a church after my graduation.help me please.May the lord be with you for the good job.

    • Church Administration Blog Host Church Administration Blog Host says:

      Church Administration to the degree that pastors and all those working in church administration need to know simply is not taught in colleges. Temple University in Tennessee has one of the most informative church administration programs, allowing you to even be trained in church management software.

      Enroll in our church administratar certification program or take any of the individual classes. Please note that the individual classes do not include all the training and resources that those in the certiifction program receives, but they are still extremely informative and equipping. Go to:

  9. diamond tessy says:

    Thank you sir for this article, it realy explain some of my confusion on church administration, sir my church is young growing church with a lot of voluntery workers, and my pastor said if I can manage human resources well, its then we will have fiancial and material resourses, since most worker are working voluntarly they feel they are helping the church and that course a lot of disobedience and lack of exccellence in d place of duties, since I don’t want to lose them I try to be calm and sometimes allow them have their way and this make my pastor feel am not doing my job well, what do I do?

    • Church Administration Blog Host Church Administration Blog Host says:

      Volunteers are definitely a blessing to the church and churches rely on their members to serve willingly and joyfully.

      One of the frequent problems that church leaders encounter is how to properly manage volunteers. Some shy away from holding volunteers accountable, thinking they may lose them. However, this is the wrong approach.

      Please click the link below to watch excerpts from our class, “Recruiting, Managing/Leading, and Keeping Volunteers.” The class provides basic guidelines for effectively recruiting, motivating, keeping and managing volunteers without making ship-wreck the health of the church, relationships, and the volunteers’ spirituality. The training is 1 hour; however, the video excerpt only covers “holding volunteers accountable.” This excerpt addresses the concerns you mentioned.

      If you desire to take the full class you may order the DVD or enroll in the online class:

  10. Risa says:

    I am currently seeking resources to help me with the training and development of our church office. I fear that we do not exude professionalism enough and do not handle conflicts very well.

  11. pastor olanrewaju budforth says:

    Beloved it is good when men who seek understanding find wisdom.God is in what you are doing to bring perfection to the body of Jesus, The Holy Spirit brings me to your site and there you blessed me sir how can one get more of this great work.Thanks

  12. Bev says:

    Help, I have been asked to consider taking on the position of admin assistant in our church, but it will mean giving up one day a week of something else I love doing (within the church). the decision to ask me was not taken lighlty. I know that alot of prayer went into it before I was asked, but God hasn’t spoken to me about this role. I am struggling to know where He really wants me, is it time to move out of my comfort zone (and it will be) and take on a different role (that I have been assured I am the right person for it) a role that I know needs to be filled to free up our minister (who is currently doing it) to do what he should be doing and I do support him in this, but for me this is going to be a hard one, God isn’t speaking to me about it, or I’m just not open to hearing him because it will mean moving out of that comfort zone.

    • Church Administration Blog Host Church Administration Blog Host says:

      Hello, this can be a tough one and there sounds as if there are several dynamics at work. One of them only you and God can maneuver. You vacillate between moving out of your comfort zone and saying God has not spoken to you about serving as an administrative assistant in your church. These two things are at two different ends of the spectrum. Both are critical.

      While a number of churches believe anyone can serve in a church administrative role, you find that those who are called to this role are the ones who succeed in it. If you agree to do this short-term (90 days) until the position is filled, that is one thing. However, if you agree to do it long term then you must know with certainty if this is where God is calling you, because this position is unlike any other role you have served in before. It is not like working in a corporate office. It is tremendously different, challenging, demanding, frustrating, rewarding, confusing, life changing, and impactful, all at the same time. It sounds as if this is a new position for your church, and because of this you will need to be prepared for some blowback, such as jealousy and strife. It is unfortunate, but normal in the forming stage.

      Bottom line, you need to be clear in your heart as to what God is speaking to you.

        Get in a quiet place and sincerely pray and listen for God to speak to you

      . Some who have accepted such positions in an effort to assist the church, but who were not called to it, have left the church where they once served, some in the midst of frustrations have wounded innocent ones, others have left church altogether.

      Please read our article on “Called or Drafted” to Church Administration.

  13. AJ says:

    It’s nice to read an article that esteems a church administrator. I have been one for almost 6 years and while I count myself blessed, it is sometimes disappointing how little the needs of ministry assistants are looked into. There are prayer days for pastors, pastors retreat, pastor’s wife get-together, seminars for ministry leaders and even programs of pastors’ kids. In my 6 yets I’ve not heard of any such thing for church administrators. It’s almost like we’re invisible.

    At time I am tempted to start a Ministry Assistants association and organize fun and rewarding activities for such workers within my denomination. But I’m aftaid it may be seen as an something obnoxious or worst, a self-serving endeavor.

    • Church Administration Blog Host Church Administration Blog Host says:

      Thanks for touching base.
      There are others out there reaching out to ministry assistants. Equipping Ministries is only one of such ministries that reach out to ministry assistants by providing training and support. Over the next few months we will be uploading a number of additional resources that are already out there just for ministry assistants.

      Over the past 10 years, some denominations have become keenly aware of such a dire need and offer annual training to all serving in church administration. In 2014 we will be having a special day to honor all serving in this awesome role. We will be gathering the new, not-so-new, and seasoned ministry assistants to come and celebrate and glean from each other, and to receive vital training.

      You are encocuraged to do what is needed in your area to help others soar. If God is directing you to do something, you obey. Your inner cry that is stirring you may be just the voice others in your area need to succeed in their role.

      Be encouraged and stay abreast for the next 60-90 days as we are in the process of uploading many resources that we pray can better assist all those serving in church administration.

  14. taniela sokia says:

    those who speak up or vocal on issues in a meeting in our church offen find themselvs been victimised or relieved of their duty. mostly related to money issues

    • Church Administration Blog Host Church Administration Blog Host says:

      It is unfortunate to hear this, regrettably it is not new. You can see scenes of this played before your eyes via Youtube videos where members have tried to voice concerns pertaining to financial accountability and it caused great conflict in the church.

      Every church must have a good foundation, consisting of a written church constitution and bylaws, which spell out accountability protocols. When we don’t have proper systems in place, chaos and usually division follow.

      Sometimes it is not because anything unsavory is going on, but because of past pain or abuse that the senior pastor may have endured, which has caused the pastor to be exceedingly guarded. This does not justify the behavior, only sheds light on it.

      Other times the senior pastor may be under the belief that he is not accountable to anyone and does not need to report. When this is the case you may hear things such as, “I’m the pastor and you do what I say.” “Don’t muzzle the ox….”

      This can be a place of great conflict and abuse in churches.
      o First: Always pray and pull down the strongholds, pray against confusion, and disorder. Pray that those in charge let go of their pride and yield to God’s guidance
      o Next: What does your church’s constitution and bylaws state regarding financial accountability? This is the guide that your church leaders must follow. Unfortunate, many churches’ governing documents are non-existent or poorly constructed.
      o Also: You mentioned (speaking up in a meeting) is there not another arena in which a concern can be voiced before it is publically questioned?

      Because many who are already dealing with past church conflicts automatically go on the defense when questioned publically. Yes, there is a dire need for healing and deliverance so the leader can properly respond, even in public. But, in the meantime, if one is aware of an issue go “one-on-one” then “two-on-two” if needed, before you bring it before the church.

      The bottom line is your church’s structure and willingness to yield to God dictates how you and your church will overcome this.

  15. Tareogori says:

    Please, i want to be train and know more about church Administration.

    • Church Administration Blog Host Church Administration Blog Host says:

      We offer books and online training. In addition, we will soon be providing CDs/DVD’s. Also, please continue to check back with us as we will be uploading many resources over the next few months. In the meantime, please click on the links and read all the articles that may assist you.

      In the near future we will be uploading videos for your to view.

      • Pamela Harris says:

        How do i enroll in your online classes and training? I am new to this position.

        • Church Administration Blog Host Church Administration Blog Host says:

          Enrolling our the Church Administrator Certification program takes a few simple steps.

          Complete the enrollment form.
          Submit the completed form via email or fax.
          Pay the enrollment fee.
          We then set you up in our onine course and once you are set up in the system, you receive a login link
          Then you are on your journey to the most detailed and informative church administrtion program.

          Go to:
          Or if you perfer to pay first and have us to email you the enrollment form go to:

  16. Betty Dickens says:

    Great resource! Well worth reading. Thank you for being there.

  17. kenneth says:

    quality material being enriched may god continue to grant you wisdom.

  18. gabriel prosper says:

    i was greatly blessed just by reading this page….thanks for blessing your world greatly…. God bless u sir.

  19. DR. AJALA ABIODUN says:

    please keep up the good work ,may the good Lord bless you mightily.

  20. Alex says:

    pls how do we manage and maintain church appliance

  21. Dumi Chidiuku says:

    I stumble in your website when i desired to obey Gods call to be my church administrator/ pastors secretary, but i have a serious problem my pastor don’t accept new ideas, not interested in change or developing the members administratively. if a come with new ideas, he will say okay but not use it. am am feeling unhappy disappointed with so many regret in my mind
    please i need help not to fail God.

    • Church Administration Blog Host Church Administration Blog Host says:

      Hello,

      Church administration is unlike any assignment you will have. You must balance the spiritual with the natural.

      Your role as church secretary or church administrator is vital to the health of your church and your pastor. It is disappointing that many churches and pastors have failed to grasp the importance of ministry assistants.

      It is unfortunate that this essential element is often overlooked or done improperly, greatly impeding the health of a church and its leader. The right people in the right administrative positions performing at their peak can be burden lifters for senior pastors

      Before I go further, let me encourage you. It sounds as if your church is still in the Forming Stage (1 to 5 years old). If not, perhaps your pastor has been wounded in the past and it has impacted the way the pastor interacts and/or receives input from others. This is where you must know how to pray for your pastor and ask God to bandage and heal his wounds, as it will impede the success of the ministry God has entrusted into his care. Pastors are frequently greatly wounded by church boards, church staff, or church members.

      Did you know that 90% of pastors said the hardest thing about ministry is dealing with uncooperative people? It is taxing on pastors. Sometimes we only see a glimpse, but we are unaware of the pressures that accompany pastoring.

      Are you aware that a reportedly 80% of pastors feel unqualified and discouraged in their role as pastor and that 1,500 hundred pastors leave the ministry each month due to moral failure, spiritual burnout, or contention in their churches?

      As a ministry assistant, you are called alongside to assist senior leadership in fulfilling the ministry God has assigned to your local church. You must work on developing a relationship with pastoral leadership that establishes trust and efficiency. Dependent upon your pastor’s personality, past, and willingness to walk in humility, this may be a challenge at first.

      Rule 1, don’t take it personal. Is it just a job or did God call you to serve in that role? It makes a tremendous difference. You stated that God call you to this role. Read the excerpts below from the book, “Church Administration – Running a Church Office:”

      The call causes you to focus on the solution and not the problem. The call draws you closer to God, not to gossip and backbiting. The call makes you stay even when the pay is insufficient. The call instructs you on which battles to fight and which ones to let go.
      The call keeps you showing up on time and with the right spirit. The call revitalizes you when you have your bags packed and ready to walk out. The call beckons you even when your mind is telling you, “You must be crazy! You can’t live off of that.” The call says, “It’s about purpose.”
      The call says, “I’m here for purpose. I’m trusting God to make up the difference.” The call says, “I’m expected to do executive level work on entry-level pay but I know God is my source.” The call propels you into your tomorrow. But the draft drags you kicking and screaming.

      In another section of the book it addresses quitting. Read some of the excertps:

      As a church administrator you are doing ministry and ministry is a call to serve. This call leads you to have unwavering loyalty but this only comes about by getting to know the spirit of your leader and your leader getting to know your spirit. It cannot be one-sided because relationship requires more than one person.
      The church office must be unified. There must be trust because rumors and lies will be spoken against leadership and if it is just a job to you, you will not cover but join in on the uncovering.

      *****************************************************************************************

      I Quit! How many times have you thought that? How often have you said it? The pressures of ministry and the seemingly lack of appreciation can become a weight if one allows it.
      To quit means to depart from; leave; to give up; to relinquish. It is to release oneself from a burden or responsibility.
      God knows how and when to intervene. When we think we can go no further that is when we tap into a new level of strength, a new height of creativity. We discover there was more there than we realize. You must understand the process—God empowers you for ministry. He endows you for service. But it will cost you dying to self. John 12:24 says:
      Verily, verily, I say unto you, Except a corn of wheat fall into the ground and die, it abideth alone: but if it die, it bringeth forth much fruit.

      ******************************************************************************************************************8

      You must be able to press your way, unless God has released you from what you say He called you to do. Don’t allow a spirit of rejection to invade your heart. Rise above it and ask God to guide.

      What to look for: Is your pastor closed to all ideas from all ministry departments? This is important because if this is the case it identifies a serious problem (trust) and a specific area where prayer and intercession is needed. Intercessors do not stop interceding until a manifestation of the answer or until God releases them.

      Some pastors cannot relinquish control — but there is always a root to this behavior. One of the most important and strategic weapons you have in your arsenal is prayer. As we teach in our online class, ministry assistants are to never start their day without prayer and continue to pray throughout the day—the greater your prayer life the keener your discernment.

      The more you understand your role and how to go in and out among God’s people, the more you will see a shift in you and your response to your pastor’s behavior. This is a tough role and it can be painful, but as you continue to pray, prepare yourself, and sharpen your skills, you will find yourself excelling.

      There is so much to this that I encourage you to enroll in our course or purchase the book mentioned, or continue to blog with us.

      Our prayers are with you, your church, and your pastor

  22. joseph mulwa says:

    thanks you really helped me to understand about the church administration,our church have been suffering a lot of financial loss without record to prove how the money has been used because the person who record and count the offering is the same person, when the church chose me to be the secretary the lord give me devine wisdom and know we are doing better my question is this whether is right to summon the person and ask him about the moneyo or to continue on with the knew person and forgot about the past.

    • Church Administration Blog Host Church Administration Blog Host says:

      Hello,

      I am glad to hear that your church is putting things in order. It is always important to have separation of duties and for the board and/or senior pastor to receive monthly financial reports, at a minimum.

      As far as the previous secretary, if the senior pastor and church board are aware of the problem, it is not your role as secretary to contact her regarding the unaccounted for funds. However, the church board has a fiduciary responsibility to ensure funds are properly handled. Whatever assignment we have in the church we are required to be good stewards. It is unfortunate in many churches nothing is investigated or dealt with when accounting records are unaccounted for or inaccurate.

      The reality is many church secretaries have not been equipped to properly handle the church’s finances. There are numerous state and federal laws as well as accounting practices that they are not aware of and it leaves to poor accounting.

      It could be something as simple as erroneous accounting practices or more serious as embezzlement, but If the board does not do some type of investigation it will not know and a possible repeat of past errors can occur. Another alternative (and perhaps a preferable one) and one that some churches who have found themselves in your position have done is bring in an outsider to do an audit of your church records (this is good practice to do every 2 to 3 years anyway). Audits are expensive and if you are already in financial crisis perhaps a financial review will be a better alternative for you at this time.

      Make sure from this date forward you put a financial team in place to bring balance, accuracy, and accountability to your church’s finances and that the church board becomes more involved in ensuring proper church administration is taking place. We pray all goes well for you.

  23. Samuel says:

    Really blessed. May God continue to lift you.

  24. FeeFee says:

    As of September 2012, I would have been a Church Administrator for three years. I can relate to the above testimony in regards to feeling very overwhelmed, tired/exhausted, unhappy, feel like resigning all together and leaving the church. My love for my church is so strong it won’t allow me to give up on my job. So I begin to research the job description of a Church Administrator because I know I’m doing wayyyyy to much work, I need an assistant/secretary and an office assistant. I stumble onto this website and truly grateful to God for the Holy Spirit leading. I’m planning to enroll into Church Administration Certification program to learn how to better structure my church Administrative Office and to enhance my skills as an Administrator. I thank God there’s a light at the end of the tunnel :-)

  25. derrick diratsagae says:

    I have learned more,don’t u have books to help,us we are the small church,we don’t want to fail where can we start.

  26. Atundaolu ayodele johnson says:

    The writeup is inspiring and edifying. May God continue to bless your ministry

  27. alingmang says:

    Dear Moderator
    I greeting you in the name of Lord Jesus Christ, Who is always help us to understand His word through His people, I hope, you may favor with my request to be acceptable in your sight, that is,The Book of Church and Administration may help me in my study, Thank you.

  28. evang simon omeh says:

    I need to know the problems that can lead to insubordination or disobedient to the heads.

    • Church Administration Blog Host Church Administration Blog Host says:

      Thanks for your question.

      Ephesians 5:21 instructs us, “Submitting yourselves one to another in the fear of God.” This Scripture is key to many things that ail today’s church—there is a loss of the fear of God.

      I have always loved to read about the life of Joseph in the book of Genesis. After everything his brothers had done to him when he had the opportunity to get revenge he did not. The reason he gave was, “I fear God” (Genesis 42:18).

      This lack of fear of God exists not just among parishioners but church leaders. However, King David shared with us the posture that a leader must possess. He stated in 2 Samuel 23:3 that, “He that rules over men must be just, ruling in the fear of God.”

      Another thing that can lead to insubordination is leaders failing to build, establish, and maintain relationships with members. Relationships help to avoid misunderstandings and making erroneous judgments against one another. Relationships bring knowledge of one another and when nurtured they lead to understanding.

      I encourage you to read the books, “Called Alongside—Ministering in the Spirit of an Armorbearer”, “Serving in the Church”, and the just released book, “Team Building in the Church – Becoming One, all by Pamela R. Smith, available at http://www.turningpointstore.org. Also, many years ago I read a book by Robin Gool entitled “Proper Attitudes Toward Leadership” I encourage you to read it; you may be able to find it at http://www.christianbook.com.

      Below are excerpts on submission from the new book, “Team Building — Becoming One:

      • Submit is from the Greek word hupotasso, meaning:
      o Hupo = to place beneath; under.
      o Tasso = to arrange in an orderly manner; to assign to a certain position.
      ÿ It is from a military term meaning: to arrange [troop divisions] in a military fashion under the command of a leader.” In non-military use, it was “a voluntary attitude of giving in, cooperating, assuming responsibility, and carrying a burden.”
      ÿ Noah Webster’s Dictionary defines submit as:
      o To surrender; to yield one’s person to the power of another; to acquiesce in the authority of another; to give up resistance.
      o To be submissive; to yield without murmuring.

      Submission is placing oneself under the authority of another and readily allowing oneself to be arranged, positioned, or stationed. It is willingly giving up your right to be right. It is yielding without complaining, murmuring, or being inwardly hostile.

      Submission is an attitude of the heart. You can obey without submitting. In order for you to submit your mind and heart must be in alignment. If your heart is rebelling, it will soon be exposed that you have not submitted, but only gone through the motions. It is like the story that is told of the little boy who was in the back seat of the car as his mother was driving. The boy kept standing up and the mother continued telling him to sit down. He eventually sat down but said, “I may be sitting down on the outside, but I’m standing up on the inside.”

      God weighs (tests) our actions and we of course know words are deceitful. Jesus said, “This people draw near to me with their mouths, and honor me with their lips, but their hearts are far from me. ” Proverbs 27:19 tells us that just as a face is reflected in water, so does the heart reflect the real person. You may fool people for a season, but your heart will eventually reveal the truth.

      **Recognize that submitting does not take away from you**
      Submission is yielding the right of way. You choose to yield even when you believe you know more, is more skilled, and it’s your time to shine. You submit and trust God knowing that God will cause you to flourish in your appointed season without your manipulation or rebellion.

      From the moment Samuel poured the horn of oil on David the Word says in 1 Samuel 16:13, “…the Spirit of the LORD came upon David from that day forward.” Although God sent Samuel to anoint David to be the next king of Israel, his time of appointment had not yet come.

      The anointing to be king was upon David, but it was not his time of appointment yet. David could have forced himself into the position. The Scriptures tell us that at the time God was anointing David to be king he was stripping Saul of the anointing, so much so that even those who served Saul in the palace could see that the anointing had departed from Saul (1 Samuel 16:14–15).

      Can you envision knowing that God has anointed you for a position and has also made it known to a few others but the current person is still occupying the position? This is where David defers from many; he chose to wait on God. No matter how long or painful it was, David submitted.

      And David went out whithersoever Saul sent him, and behaved himself wisely: and Saul set him over the men of war, and he was accepted in the sight of all the people, and also in the sight of Saul’s servants. ~1 Samuel 18:5

      David’s submission to Saul did not detract from him or his purpose; it elevated him in the eyes of all the people. It garnered him trust and admiration from the people and “Saul was afraid of David, because the LORD was with him, and was departed from Saul” (1 Samuel 18:12).

      Submit and wait your turn. Seasons are ordained by God. You can still be who God is calling you to be. David had to submit in one of the most challenging situations but he did and his submission brought conviction to his leader (Saul) who declared to David: “You shall both do great things and also shall prevail. Behold I know well that you shall surely be king and that he kingdom of Israel shall be established in your hand.”
      It’s unfortunate that some in churches have seized positions by manipulation, bribery, or force, failing to fully grasp Galatians 6:7, “Be not deceived; God is not mocked: for whatsoever a man soweth, that shall he also reap.

      As team members we are to submit (yield) to one another and Hebrews 13:17 instructs us to: Obey them that have the rule over you, and submit yourselves: for they watch for your souls, as they that must give account, that they may do it with joy, and not with grief: for that is unprofitable for you.

      We need to remember that no one can be an effective leader until one has successfully followed. Luke 16:12 tells us:
      And if you have not been faithful in that which is another man’s, who shall give you that which is your own? ~Luke 16:12

      If you feel you have been overlooked, mistreated, taken advantage of, align yourself with God’s Word, keep your skills sharpened, do not allow a root of bitterness to penetrate your heart, and remember Hebrews 10:30: “For we know Him Who said, Vengeance is Mine ; I will repay , says the Lord. And again, The Lord will judge and determine and solve and settle the cause and the cases of His people” (AMP),

  29. frans says:

    How should the pastor’s involvement in the church finances be?

    • Church Administration Blog Host Church Administration Blog Host says:

      It is advisable that the senior pastor not be involved in the counting of the funds or in the posting of the funds to the general ledger. Regardless of a church’s size it should have a finance team. You should have enough people so that you can rotate as to ensure the counters at any given time are unreleated.

      After funds are counted you should then have a financial secretary or administrator to post the funds to the general ledger (or church management software). It is also advisable that the pastor not be involved in the counting or posting of the funds either.

      Remember, there should never be just one person involved in the counting of offerings. Establish and keep checks and balances.

      Keep in mind this is not a reflection of the trust or integrity of the pastor or anyone, it is simply good internal controls and being a good steward of what God has entrusted into your church’s care. Please check our recent blog section on “Improper Internal Controls.”

      The pastor should be given regular financial reports to ensure he is kept abreast of any financial concerns.

  30. nonny says:

    Was the different between church administration and church finacial head? And can one person do the job at a go?

    • Church Administration Blog Host Church Administration Blog Host says:

      I believe your question is regarding the difference between a church administrator and a church financial director. The administrative structure of your church depends upon your church size, needs, and denomination.

      Different job titles are used depending upon your church. In many churches the church administrator is responsible for supervising and providing oversight of the day-to-day administrative operations of the church including the finances but has either a treasurer, financial secretary, or contribution assistant as well to help insure separation of duties so that proper internal controls are maintained.

      Church administrators may have business degrees or years of church administration experience or a combination of both. They are highly skilled and understand how to properly manage a church office and its resources. They understand risk management, human resource, and facility management. They surround themselves with others who are skilled in their ministry assistant roles.

      You will find that some churches have both church administrators and financial directors. Normally those called financial directors, CFO’s, business administrators, etc will have a degree in accounting and frequently are CPA’s.

      When it comes to the church’s finances you must remember one critical thing: internal controls. Churches must ensure there is separation of duties. If you are the one who writes all the checks someone else should sign them. You should not be the one who approve invoices and write the checks. Those responsible for counting money should not be the ones entering the finances into the church management software.

      Anytime money is received your finance team for that day should consist of no fewer than two individuals who are unrelated to each other when receiving the offering or counting it. You may rotate your team so that husbands and wives, sisters, etc are not on the count team. Your church’s bookkeeper, administrator, or pastor should not be involved in the collection counting. Follow same procedure when taking the money to the bank (some churches have moved to armored truck pick-up).

  31. nonny says:

    Please I need more information on this church administration

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